Recording a Property Sale

If you are representing the buyer

When a contact has made an offer on a property, you can create a listing for it that includes information about the sale.

To create a listing to record a property sale (representing buyer):

  1. In the Properties Summary section of the contact’s Properties tab, or in the Active Business screen Prospective Buyers list, click Buy Property. The screen changes to the Active Business - Create Listing screen.
  2. In the popup, enter the property Address and click Continue.
  3. Indicate the property listing Status, Asking and Selling Price, Buying Commission, Offer Accepted Date, Closing Date and Move In Date. Complete as many of the other fields as you wish.

    Use the drop-downs to select the Buyer Agent and Buyer Closing Agent from a list of team members.

    Note  If you enter the commission percentages, the commission amounts are automatically calculated based on the selling price. Alternatively, you can enter the commission amounts directly.

    Note  You can enter additional key dates that are not explicitly defined under the Other Key Dates section on the page. Simply click the Add Key Date link and enter the date details including whether you want to include it in your calendar, and click Add. Click the Edit link next to a date in order to update the date details, or click the Delete link to remove a date.

  4. Indicate whether you want each key date to appear in your calendar and whether you want to receive a reminder.

    Each key date appointment is automatically created in the calendar of the buyer closing agent. If you wish, you can also add each appointment to the calendar of another team member by selecting the team member from the drop-down list.

    These appointments are also added to the calendar of the additional team member selected on the main listing screen.

  5. Click Save. The property listing is added to the Active Listings and Buyers list and the contact’s Properties tab with a status of “Buying”.

For information about updating this listing, see Updating a Listing’s Status after a Sale.

If you are representing the seller

To update a listing to record a property sale (representing seller):

  1. In the Active Listings and Buyers list (or Dashboard widget), click the address link of the property listing.
  2. Change the property listing Status as appropriate.
  3. Enter the Selling Price, Selling Commission, Offer Accepted Date, and Closing Date. Complete as many of the other fields as you wish.

    Note  If you enter the commission percentages, the commission amounts are automatically calculated based on the selling price. Alternatively, you can enter the commission amounts directly.

    Note  The # Days on Market is calculated based on the Start Date and Conditions Waived Date (or Offer Accepted Date if the Conditions Waived Date is not entered).

    Note  You can enter additional key dates that are not explicitly defined under the Other Key Dates section on the page. Simply click the Add Key Date link and enter the date details including whether you want to include it in your calendar, and click Add. Click the Edit link next to a date in order to update the date details, or click the Delete link to remove a date.

    Each key date appointment is automatically created in the calendar of the seller closing agent. If you wish, you can also add each appointment to the calendar of another team member by selecting the team member from the drop-down.

    These appointments are also added to the calendar of the additional team member selected on the main listing screen.

  4. Click Save.

For information about updating this listing, see Updating a Listing’s Status after a Sale.

If you are representing both

To create a listing to record a property sale (representing buyer and seller):

  1. In the Active Listings and Buyers list (or Dashboard), click the address link of the property listing.
  2. When the property listing Status is changed to “Sold” or “Pending”, change the Agent Representing to “Both”.
  3. Click Select Buyer to select the contact record of the buyer. The buyer must exist in your contact list.
  4. Enter the Selling Price, Selling Commission, Buying Commission, Offer Accepted Date, Closing Date, and Move In Date. Complete as many of the other fields as you wish.

    Note  If you enter the commission percentages, the commission amounts are automatically calculated based on the selling price. Alternatively, you can enter the commission amounts directly.

    Note  You can enter additional key dates that are not explicitly defined under the Other Key Dates section on the page. Simply click the Add Key Date link and enter the date details including whether you want to include it in your calendar, and click Add. Click the Edit link next to a date in order to update the date details, or click the Delete link to remove a date.

    Each key date appointment is automatically created in the calendars of the buyer closing agent and seller closing agent. If you wish, you can also add each appointment to the calendar of another team member by selecting the team member from the drop-down. These appointments are also added to the calendar of the additional team member selected on the main listing screen.

  5. Click Save. The property is added to the buyer’s contact Properties tab with a status of “Buying”. The listing appears twice in the Active Listings and Buyers list, once under the seller’s name and once under the buyer’s name. The two entries represent the same listing. You can open either entry to update the listing.

For information about updating this listing, see Updating a Listing’s Status after a Sale.